How to plan your trip
Travelling to China to carry out activities within the framework of SDC should be viewed as any other travel activity carried out by employees at the Danish universities. This means that you are responsible for your travel arrangements, which include:
• Applying for visa
• Booking airline tickets and other transportation
• Booking hotel
For more extensive information of relevance to your stay in China, please see “Going to China” on Moodle.
If you have not registered at Moodle, please see the guidelines about how to register.
• Applying for visa
• Booking airline tickets and other transportation
• Booking hotel
For more extensive information of relevance to your stay in China, please see “Going to China” on Moodle.
If you have not registered at Moodle, please see the guidelines about how to register.
Travel expenses
Please note that settlement of travel expenses must be made with your own university. SDC will subsequently reimburse your university in accordance with the compensation structure. Consequently, there are no financial transactions between you and SDC.
You find the compensation structure here.
Travelling with research equipment
If you need to bring any kind of scientific equipment, research material etc. to China, make sure you meet the requirements of the customs laws of China.
If you fail to declare goods, you risk a penalty and to have the equipment/material confiscated.
Updated 25 April 2023
Please note that settlement of travel expenses must be made with your own university. SDC will subsequently reimburse your university in accordance with the compensation structure. Consequently, there are no financial transactions between you and SDC.
You find the compensation structure here.
Travelling with research equipment
If you need to bring any kind of scientific equipment, research material etc. to China, make sure you meet the requirements of the customs laws of China.
If you fail to declare goods, you risk a penalty and to have the equipment/material confiscated.
Updated 25 April 2023
Applying for a Visa
Travelling to China requires a visa. You must apply for a visa at the Chinese Visa Application Service Center in Copenhagen and all relevant information regarding the application process is found on their website.
Normally, researchers and teachers should apply for an F visa (exchanges, visits, study tours and other activities).
One of the requirements for obtaining an F visa is an invitation letter, which is issued by the Danish SDC Office.
Note: Teachers and researchers who plan to stay in China for more than 90 days must apply for a permanent residence permit and an X visa.
If you have any questions regarding the visa application process, please contact the Chinese Visa Application Service Center.
Normally, researchers and teachers should apply for an F visa (exchanges, visits, study tours and other activities).
One of the requirements for obtaining an F visa is an invitation letter, which is issued by the Danish SDC Office.
Note: Teachers and researchers who plan to stay in China for more than 90 days must apply for a permanent residence permit and an X visa.
If you have any questions regarding the visa application process, please contact the Chinese Visa Application Service Center.
Show up in person
The Chinese Visa Application Service Center in Copenhagen will collect fingerprints from all applicants on behalf of the Embassy of the People’s Republic of China in Denmark in accordance with Chinese laws and regulations.
This means that you will have to show up in person at the center in Copenhagen in order to get the application process underway. If you have already submitted your fingerprints make sure to check the validity with the Chinese Visa Application Service Center. The same applies if you have been issued a new passport.
The Chinese Visa Application Service Center in Copenhagen will collect fingerprints from all applicants on behalf of the Embassy of the People’s Republic of China in Denmark in accordance with Chinese laws and regulations.
This means that you will have to show up in person at the center in Copenhagen in order to get the application process underway. If you have already submitted your fingerprints make sure to check the validity with the Chinese Visa Application Service Center. The same applies if you have been issued a new passport.
Invitation letter
Before applying for an F-visa for China you need to acquire an invitation letter. We recommend that your request for an invitation letter is send in due time prior to your trip to China.
An invitation letter is obtained via the Danish SDC Office in Aarhus. Please send an email with the topic “Invitation letter” to contact@sdc.university.
An invitation letter is obtained via the Danish SDC Office in Aarhus. Please send an email with the topic “Invitation letter” to contact@sdc.university.
The email must include:
• Full name (as it appears in your passport)
• Passport no. and date of birth (DD.MM.YYYY)
• Expected arrival and departure date(s) for your stay(s) in China
• Full name (as it appears in your passport)
• Passport no. and date of birth (DD.MM.YYYY)
• Expected arrival and departure date(s) for your stay(s) in China
Accommodation near campus
SDC teachers and researchers are recommended to stay at the UCAS International Conference Center (400 RMB per. night) or The Swan Lakeview Hotel (750 RMB per. night – deluxe room). Prices include breakfast for one. Additional fees may apply on Chinese holidays.
Booking procedure
Due to the high demand in the hotels in Yanqihu, please book your hotel room directly with QIN Yihong at least 2 months in advance. Your room is not booked until you receive a confirmation letter or e-mail from QIN Yihong
To book a room please send an e-mail to Qin Yihong, yhqin@ucas.ac.cn, at the SDC Office in Beijing.
Remember to include the following information:
• Full name
• Check-in date
• Check-out date
• Purpose of stay
• Preferred accommodation
(UCAS International Conference Center or the Swan Lakeview)
Booking procedure
Due to the high demand in the hotels in Yanqihu, please book your hotel room directly with QIN Yihong at least 2 months in advance. Your room is not booked until you receive a confirmation letter or e-mail from QIN Yihong
To book a room please send an e-mail to Qin Yihong, yhqin@ucas.ac.cn, at the SDC Office in Beijing.
Remember to include the following information:
• Full name
• Check-in date
• Check-out date
• Purpose of stay
• Preferred accommodation
(UCAS International Conference Center or the Swan Lakeview)
UCAS International Conference Center
Yanqihu North Jingjia Road
University of Chinese Academy of Sciences
Huairou District, Beijing, China, 101408
Swan Lakeview Hotel
No.1 of Yan Xiu Road, Yan Qi Lake,
Huairou District, Beijing, China, 101408
Yanqihu North Jingjia Road
University of Chinese Academy of Sciences
Huairou District, Beijing, China, 101408
Swan Lakeview Hotel
No.1 of Yan Xiu Road, Yan Qi Lake,
Huairou District, Beijing, China, 101408
Accommodation in Beijing
For researchers who have to stay in Beijing during their trip, SDC have agreements with the following hotel. We are currently working on establishing more hotel agreements in Beijing.
Park Plaza Hotel
UCAS has signed a corporate agreement with Park Plaza Beijing Science Park at 638 RMB per night (single deluxe room) including breakfast for one person, service fee and tax.
To book rooms on the UCAS agreement send an e-mail to Qin Yihong at yhqin@ucas.ac.cn.
In the subject field write “Park Plaza Hotel Reservation – UCAS agreement”.
The email must contain the following information:
• Family Name
• Given Name
• Date of Arrival
• Date of Departure
• Smoking/non-smoking room
Park Plaza Beijing Science Park
25 Zhichun Road., Hai Dian
Beijing 100083
China
Park Plaza Hotel
UCAS has signed a corporate agreement with Park Plaza Beijing Science Park at 638 RMB per night (single deluxe room) including breakfast for one person, service fee and tax.
To book rooms on the UCAS agreement send an e-mail to Qin Yihong at yhqin@ucas.ac.cn.
In the subject field write “Park Plaza Hotel Reservation – UCAS agreement”.
The email must contain the following information:
• Family Name
• Given Name
• Date of Arrival
• Date of Departure
• Smoking/non-smoking room
Park Plaza Beijing Science Park
25 Zhichun Road., Hai Dian
Beijing 100083
China
Hilton Hotel
UCAS has signed a corporate agreement with Hilton Hotel for rooms at 815 RMB per night (single deluxe room) including breakfast for one person, service fee and tax.
To book rooms on the UCAS agreement send an e-mail to Qin Yihong at yhqin@ucas.ac.cn.
In the subject field write "Hilton Hotel Reservation – UCAS agreement".
The email must contain the following information:
• Family Name
• Given Name
• Date of Arrival
• Date of Departure
• Smoking/non-smoking room
Hilton Beijing Hotel
1 Dong Fang Rd, North Dongsanhuan Rd
Beijing, 100027
China
Canteen card/identity card
When you arrive at Yanqihu campus you can pick up your canteen card (which also is your teachers ID card) at the SDC office. You must return the card, before you leave.
If you often teach at SDC you might prefer to have a personalized canteen card. This card can also be used as ID card when you enter campus. The card will not be handed over to the SDC office at departure. To get a personalized card you must send the following information to yhqin@ucas.ac.cn.
• Name
• Gender
• Passport number
• Professional Title
• E-mail address
• Chinese visa photo (35mm tall by 25mm wide（295 pixels × 413 pixels (resolution 300dpi))
It will take about 2 weeks for your personalized card to be issued, so please order it well before arriving in China.
If you often teach at SDC you might prefer to have a personalized canteen card. This card can also be used as ID card when you enter campus. The card will not be handed over to the SDC office at departure. To get a personalized card you must send the following information to yhqin@ucas.ac.cn.
• Name
• Gender
• Passport number
• Professional Title
• E-mail address
• Chinese visa photo (35mm tall by 25mm wide（295 pixels × 413 pixels (resolution 300dpi))
It will take about 2 weeks for your personalized card to be issued, so please order it well before arriving in China.
Assistance from SDC staff
Events
Event and Relations Coordinator Thomas Lykke Pedersen can assist with guidance and practical issues, if you plan to host an event at SDC.
Contact information:
Email: thomaslp@sdc.university
Mobile: +86 182 0144 6428
Study administration
For study administrative assistance, please contact the relevant staff from the Chinese or Danish SDC Office.
Event and Relations Coordinator Thomas Lykke Pedersen can assist with guidance and practical issues, if you plan to host an event at SDC.
Contact information:
Email: thomaslp@sdc.university
Mobile: +86 182 0144 6428
Study administration
For study administrative assistance, please contact the relevant staff from the Chinese or Danish SDC Office.